Description We are offering a short term contract employment opportunity for an Executive Assistant in the manufacturing industry, located in Rosemont, Illinois. In this role, you will be expected to assist with a wide range of administrative tasks, supporting high-level executives and managing various organizational aspects.

Responsibilities:

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

• Correspond with clients and convey executive instructions or desires.

• Handle confidential information; acts as a liaison between executives and employees or other stakeholders.

• Develop, implement, and maintain systems that ensure organized flow of work.

• Handle various administrative functions including report preparation, expense reporting, and employee record maintenance.

• Utilize Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time software for task management.

• Manage and coordinate meetings and event logistics, develop materials for meetings and conferences as necessary.

• Prepare and distribute meeting minutes to enhance communication and transparency.

• Act as a point of contact among executives, employees, clients, and other external partners.

• Document management, including filing, archiving, and tracking. Requirements • Proficiency with Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook

• Experience with Concur and CRM software

• Familiarity with 'About Time' software

• Strong skills in Calendar Management, including scheduling and managing appointments

• Ability to handle correspondence with clarity and professionalism

• Experience working with C-Suite executives

• Exceptional documentation skills, with attention to detail

• Ability to distribute meeting minutes effectively

• Experience with managing calendars in a fast-paced environment

• Proven ability to maintain confidentiality and handle sensitive information with discretion

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .